Coaching Requirements

FENWICK HIGH SCHOOL / ARCHDIOCESE REQUIREMENTS: 

 2025-2026 Requirements for Newly hired Coaches and other Athletics Personnel

Please contact the Human Resources department at Fenwick with any questions on the required items listed in this document. The Virtus Compliance Chart from the Archdiocese can also provide helpful information on some items.

 Fingerprints: Complete the Fingerprinting Form and bring it (with your government issued ID) to Trace2 Biometrics to be fingerprinted. Send a copy of your receipt to Tracy Bonaccorsi upon completion. There is one Trace2 Biometrics location ~2 miles from Fenwick, but feel free to visit any of their locations. Fenwick covers the cost of your scan and your results will be sent directly to our HR Dept.

 VIRTUS: Account, Background Check, & Training: Register for a VIRTUS account online using these

Virtus Registration Instructions and follow all steps to complete the forms, background check, & training. Please send your certificates to Tracy Bonaccorsi upon completion.

 VIRTUS Training Course #1: Mandated Reporter Training

 VIRTUS Training Course #2: Protecting God’s Children

 Archdiocesan Standards of Behavior (ASB): Read and electronically sign through the VIRTUS system. If done through VIRTUS, it will automatically update in your account. If you prefer a paper copy, please sign and return to Tracy Bonaccorsi.

 CANTS Forms (2): Complete the CANTS 22 & CANTS 689 Forms and send them to Tracy

Bonaccorsi. These are referred to in your VIRTUS account. Once signed and sent to Fenwick, they will be uploaded to your VIRTUS account for compliance with their process.

 Illinois State Board of Education - Faith’s Law Disclosure & related forms: Complete these forms online. Go to https://app.verifent.com/TEV/Delivery - follow steps below or detailed instructions here.  

 Step 1: Enter / Select Fenwick High School - IL as the hiring entity then save and continue 

 Step 2: Select No for Certified Experience; Yes for Faith's Law Employment History Review (EHR) & Self-Disclosure Form - then enter your info and answer the questions provided.

 Once you click Agree in step 2 you will receive a confirmation email with a link. 

 The link will take you to a webpage to enter former employers (read through material to understand the types of employers that apply for this process); if applicable you will enter multiple employers along with their contact information here

 Review summary for employers you have entered and submit to finalize (they will offer you a premium account to have access to the forms, but that's not required unless you would like it).

Additional Employment and Payroll Forms Required - These should not be completed until all background checks and activities above are cleared  

I-9 Form - Complete the I-9 Form to verify your identity and employment eligibility, instructions for the form can be found here. You must present the approved documents to Fenwick’s HR department on or before your first day of work, or within 3 days of your hire date. You can coordinate a time for this with Tracy Bonaccorsi

 W-4 Forms -  Complete and submit the Federal W-4 & Illinois W-4 for tax withholding within the first week of work - submit to Tracy Bonaccorsi.

 Direct Deposit Form - Please complete and submit to Tracy Bonaccorsi if you’d like to receive direct deposit. Note: the first payroll check to a new hire will be mailed to the address on file.

 Emergency Contact Form - Please complete and return to Tracy Bonaccorsi.

USA HOCKEY REQUIREMENTS: 

Registration:  https://membership.usahockey.com/

SafeSport: https://www.usahockey.com/safesporttraining

For those that have not completed the age-specific MD18 (Midget, U18) module yet: https://www.usahockey.com/agespecificmodules

If you did not complete the USA Hockey Background Screen last year, you will need to do so now. Please email the registrar a copy of the receipt.  https://www.usahockey.com/backgroundscreen

Lastly, for those that need to complete a CEP clinic by December 31st, please watch for the clinics to be posted and register as soon as possible.  https://www.usahockey.com/coachingclinics